While you can turn many documents into portable document format, this does not mean certain files should be switched to a different format. It is important to know when it is correct to use PDF format, and this is because you want to make the experience of readers as positive as possible.
Material is for Printing Ideally
Manuals are an excellent example of a document that should be turned into a PDF. It is best when this type of material is printed out, as opposed to read online only. It is understandable that you may want people to be able to go through a publication or manual on a smartphone or on a browser, but this is not always realistic.
Sometimes it is not possible to please everyone with a PDF, but at least you will know that you are making it as easy as you can for people that are interested in what you are showing.
Extremely Long and Not Web-Friendly
Documents that are several thousand words can work okay on a browser, but anything longer should definitely be put into PDF format as it will make it easier for readers to navigate efficiently. It is not necessary to break up lengthy documents into various posts or pages for ideal browser readability, and this is because going from a doc to PDF is the greatest option in certain situations.
A Form Meant for Printing and Sending Out
If you have a form that needs to be printed out for people to sign, then a PDF is the way to go. It is so simple for people to print out a document that needs to be signed when it is in PDF form, which means you really do not need to be put any thought into alternatives. After a form has been printed and signed, you can send it through mail or fax, but depending on the situation, a photo may also be acceptable.
Contact us if you would like to convert a document into a PDF file.