There aren't many file formats that are quite as versatile as PDF. PDF, or Portable Document Format, was first released by Adobe Systems in 1993, and has since gone on to become a backbone of the office world.
If you need to create an easy to use and access file, make PDF your number one choice. Here are some of the great benefits that have made PDF as widely used as it is:
PDF is a universal format: Since PDF files are generated in the same format regardless of your operating system or software, and can be read on any system with the proper readers, it's accessible to everyone, regardless of hardware or operating system. This makes PDF a great intermediate file format when sending files to other parties.
PDF presents a professional image: PDF is the perfect format for sending out invoices or reports. Since it's secure and can be set to read-only, it presents information the receiver might need, without chances that the data is compromised. Additionally, since it preserves all visual elements included in the original file format, it's perfect for adding images, charts, and tables to a report.
PDF allows for file compression: PDF lowers the size of files, making their transfer much quicker and easier. A Word document with images, charts, and tables quickly becomes large and unwieldy – it takes a long time to attach and send, takes longer to download, and loads slowly when opened. PDF files keep all the same elements, but can be as much as 8 times smaller than the original file.
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